Week ahead
On Monday the office manager asks what is due this week. Memtro filters Vikunja tasks by due date across every project the token's user can see and lists eight, with their priority and assignees, three of them unassigned.
Vikunja + Memtro
Ask which Vikunja tasks are due this week, and who is assigned to each.
Connect Vikunja with your server's host name and an API token and Memtro reads projects, tasks with due date, priority, assignees, labels and done state, a task's comments, labels and users. It reads on demand and there is no hourly sync. When you ask, and once an administrator has granted them by name, it can create, change, copy and link tasks, comment, assign people, attach labels, move tasks between kanban columns, create and archive projects, and share or unshare a project. Deleting a task or comment is permanent, and a deleted project is gone after 30 days.
In Memtro
What you can do with Vikunja in Memtro
Ask in plain English from chat, your editor, a scheduled job or your own agent. The model picks the right Vikunja tool, reads what it needs, and answers with the source cited.
What it does
- 01Projects the token's user can see, with title, identifier, parent project, description and kanban views
- 02Tasks across projects with due date, priority, assignees, labels and done state, using Vikunja's filters
- 03One task in full with its description and comments
- 04Labels with their colours, and users found by name for assigning, never their emails
- 05When asked and granted, creates, changes, copies and links tasks, adds comments, assigns people, who Vikunja notifies, attaches labels, and moves tasks between kanban columns
- 06When asked and granted, creates, archives and shares projects, and deletes a task or comment for good or a project with all its tasks, permanent after 30 days
Acts when asked
When you ask it to
These tools change something in Vikunja. The model is told to use them only when you ask for exactly that, and an administrator grants each one by name to the teams that may use it; a personal connection acts only after its owner allows it.
- 01Create a task in a Vikunja project, optionally assigned and labelled
- 02Add a comment to a task
- 03Change a task's title, description, due date, priority, progress or done state
- 04Delete a task
- 05Delete a comment on a task
- 06Assign a person to a task
- 07Remove a person from a task's assignees
- 08Create a label
- 09Attach a label to a task
- 10Remove a label from a task
- 11Create a project
- 12Rename, re-describe, move, archive or unarchive a project
- 13Delete a project with its sub-projects and tasks (trash, permanent after 30 days)
- 14Copy a task
- 15Link two tasks (subtask, blocking, related, duplicate and so on)
- 16Remove a link between two tasks
- 17Move a task to another kanban column
- 18Add a kanban column
- 19Share a project with a user (read, write or admin)
- 20Remove a user's access to a project
Events
When it happens
Turn events on in the connection's Events tab on the Connections page, then add the address it shows as a webhook in Vikunja, choosing the same kinds; the tab shows Vikunja's own steps. Each event can start a job, with the event as its input. Vikunja signs every delivery, and one whose signature does not check out is refused before it is read.
Events and webhooks- 01A task was created
- 02A task was changed
- 03A task was deleted
- 04Someone was assigned to a task
- 05Someone was unassigned from a task
- 06A comment was added to a task
- 07A comment on a task was edited
- 08A comment on a task was deleted
- 09A file was attached to a task
- 10An attachment was removed from a task
- 11Two tasks were linked
- 12A link between tasks was removed
- 13A project was changed
- 14A project was deleted
- 15A project was shared with a person
- 16A project was shared with a team
- 17A task reminder fired (user webhook)
- 18A task became overdue (user webhook)
- 19Tasks are overdue (user webhook)
In practice
Ask it like you would a colleague
Once Vikunja is connected, these are the kinds of things people ask. Plain questions, no syntax. If the answer lives partly in another system you have connected, Memtro looks there too.
Vikunja + Memtro
Which tasks are due in the next seven days?
What high-priority tasks are still open in the Office move project?
What are the comments on the printer replacement task?
Assign Priya Nair to the supplier contracts task
Share the Office move project with Tom Reyes as read only
Tidying the board
After a planning call Priya Sharma asks Memtro to create a task for the Acme renewal, assign it to Dan Fletcher, label it Sales and move it to the In progress column. Memtro does each in turn, and Vikunja notifies Dan that he is assigned.
Teams
Where it fits
The teams that lean on Vikunja most, a question each of them asks, and what they connect beside it.
- ProductHear what customers actually ask forProduct manager, Researcher, Designer, Head of product“Which customers asked for SSO this quarter, and what is their combined ARR?”Used alongside Help Scout, HubSpot, Linear, Jira, Slack and 6 more.
- EngineeringKeep decisions from evaporatingEngineer, Tech lead, On call, New joiner“Who owns the billing migration, and what did we decide about retries?”Used alongside GitHub, Linear, Jira, Confluence, Slack and 5 more.
- OperationsMonitors and digests that run themselvesOperations lead, Analyst, Team manager, Administrator“List my jobs”Used alongside Help Scout, Stripe, Xero, Postgres, ShipEngine and 8 more.
Better together
Works with
A record in Vikunja is rarely the whole story. Connect the systems that hold the rest and Memtro checks them together, then remembers what it learned so the next question starts further along.
- Engineering and operationsVikunja with GitHubIssues, pull requests, code and commits, searchable by anyone who can ask a question.
- Engineering and operationsVikunja with AWS CloudWatchLogs, metrics and alarms from AWS, answered in plain English with the query that found them.
- Engineering and operationsVikunja with SentryAsk what is breaking in production and get the stack trace, not a dashboard.
- Documents and wikisVikunja with NotionSearch pages and query databases, and write to them when you ask.
- Documents and wikisVikunja with Google DriveSearch Drive and read Docs, Sheets and Slides as text, and write a Doc when you ask.
- Documents and wikisVikunja with ConfluenceSearch and read wiki pages, and write them when you ask.
- Email, calendar and chatVikunja with GmailSearch and read mail so the last thread with a customer is one question away, and send the reply when you ask.
- Email, calendar and chatVikunja with SlackSearch messages, read channel history and threads, post when you ask, and answer when mentioned.
- Email, calendar and chatVikunja with Google CalendarMeetings in a window, event details, and the next two weeks synced into memory, and events it can create, change or cancel when you ask.
Also in Work management
Using something else for the same job, or both? Each connector has its own tools; connect as many as you like.
Clio Manage- Linear
- Jira
- Asana
- monday.com
- Airtable
- Basecamp
- Trello
- ClickUp
- Harvest
- Productboard
- Shortcut
- Todoist
YouTrack- Baserow
Canny- Clockify
- Everhour
Float
Productive
Smartsheet- Teamwork.com
- Toggl Track
Wrike
Financial Cents
Karbon
Scoro
Kanboard
Kimai
Leantime- OpenProject
- Plane
- Redmine
Acuity Scheduling
Luma
Tito
Fellow
Samsara
ServiceM8
Cliniko
Fleetio
SavvyCal
Chili Piper
Humanitix
Circleback
Aha!
Tempo- RotaCloud
Smoobu
Semble- airfocus
Airmeet
Beds24
Bookeo
Commusoft- Favro
Fergus
Fixflo- Hostaway
- Hostfully
Housecall Pro- Motion
Nookal
Paymo
ProductPlan
SimplyBook.me- Synchroteam
TimeCamp
Workiz- Zuper
Guesty
Buildium
Skilljar
Runn
Clockodo
Setup
How to connect
Connect withHost and API token
- 1
In Vikunja open Settings → API Tokens → Create a token, as a dedicated Vikunja user shared into only the projects Memtro should see, and set an expiry
- 2
Tick read_all for projects, tasks and comments, and create, update or delete permissions only for what Memtro may change, such as tasks, comments, assignees, labels, projects and project sharing
- 3
In Connections → Vikunja in Memtro type your Vikunja Host name only, with no https://, path or port, and paste the API token. The host must be a public DNS name with a publicly trusted certificate
- 4
Ask which tasks are due in the next seven days
Also works from
Chat in the dashboard, the OpenAI-compatible API, scheduled jobs, and any MCP client: Claude Code, OpenCode, Cursor, Claude Desktop. The Vikunja tools are the same everywhere.
FAQ
Questions
Can Memtro change anything in Vikunja?+
Only when you ask, and only what it has been granted: create a task in a Vikunja project, optionally assigned and labelled; add a comment to a task; change a task's title, description, due date, priority, progress or done state; delete a task; delete a comment on a task; assign a person to a task; remove a person from a task's assignees; create a label; attach a label to a task; remove a label from a task; create a project; rename, re-describe, move, archive or unarchive a project; delete a project with its sub-projects and tasks (trash, permanent after 30 days); copy a task; link two tasks (subtask, blocking, related, duplicate and so on); remove a link between two tasks; move a task to another kanban column; add a kanban column; share a project with a user (read, write or admin); remove a user's access to a project. Every other tool reads, searches or lists. The Connections page labels the tools that act, an administrator grants each one by name to the teams that may use it, and a personal connection acts only after its owner allows it.
Who can use a Vikunja connection?+
A personal connection serves only your own requests. A shared connection serves the organisation: everyone, or only the teams an admin chooses. Admins can always add shared connections; other members need the permission.
Does Memtro store my Vikunja data?+
Credentials are encrypted at rest. Tool results are cached briefly so agent loops do not repeat identical calls, and the facts the model extracts are saved to your organisation's memory with provenance (system, record and link) so they can be checked and superseded.
How do I connect Vikunja?+
Host and API token. In Vikunja open Settings → API Tokens → Create a token, as a dedicated Vikunja user shared into only the projects Memtro should see, and set an expiry.
Can Vikunja start a job?+
Yes. Turn events on in the connection's Events tab on the Connections page, then add the address it shows as a webhook in Vikunja, choosing the same kinds; the tab shows Vikunja's own steps. A job set to start "When an event arrives" then runs once for each matching event, with the event as its input. The run treats the event as outside data, never as instructions, and anything the run remembers is kept as unverified.
Connect Vikunja in a few minutes
Seven-day free trial, then one monthly price per organisation. Connectors, jobs and memory are never metered.