Weekend arrivals at Seaside
Sarah Chen, guest manager at Northwind, asked who arrives at Seaside this weekend. Memtro listed each booking with the guest's name, channel, party size and check-in time, and nothing about how to contact them.
Smoobu + Memtro
Who is arriving at Seaside this weekend, and which nights are still free?
Smoobu connects Memtro to your holiday-rental bookings. It reads bookings by stay, arrival or change date, with guest name, apartment, channel and party size, plus nightly rates, minimum stays, priced availability and apartments. It never returns a guest's email, phone, notes or guest-app link. When asked, and once an administrator has granted them by name, it can create, change or cancel bookings, which opens or closes dates on every connected channel, set nightly prices that channels quote at once, adjust price lines, add internal notes, and message a guest. Guest messages cannot be recalled.
In Memtro
What you can do with Smoobu in Memtro
Ask in plain English from chat, your editor, a scheduled job or your own agent. The model picks the right Smoobu tool, reads what it needs, and answers with the source cited.
What it does
- 01Lists bookings by stay dates, arrival dates or last change, with guest name, apartment, channel, arrival, departure and party size.
- 02Gets one booking by id with dates, party size, check-in and check-out times, type and its price lines.
- 03Reads nightly rates for up to 10 apartments over at most 62 days, with minimum stay and whether each night is free, and checks availability with the quoted price.
- 04Lists apartments with city, country, bedrooms, bathrooms, maximum occupancy, currency and price range.
- 05When asked and granted, creates, changes or cancels a booking, closing or reopening its dates on every connected channel, and adds, changes or removes price lines such as a cleaning fee or discount.
- 06When asked and granted, sets nightly prices and minimum stays pushed to every channel with price sync, adds internal notes hidden from the guest, and sends a guest a message that cannot be recalled.
Acts when asked
When you ask it to
These tools change something in Smoobu. The model is told to use them only when you ask for exactly that, and an administrator grants each one by name to the teams that may use it; a personal connection acts only after its owner allows it.
- 01Create a booking for an apartment, which closes those dates on every connected channel
- 02Change a booking's times, price and payment status, party size, language, notes or guest contact details
- 03Cancel a booking, which reopens its dates on every connected channel
- 04Send a message to a booking's guest
- 05Add an internal note to a booking, visible to the host only
- 06Set nightly prices and minimum stays for dates on apartments, pushed to every channel with price sync
- 07Add a price line (cleaning fee, add-on, discount, coupon) to a booking
- 08Change a price line on a booking
- 09Remove a price line from a booking
In practice
Ask it like you would a colleague
Once Smoobu is connected, these are the kinds of things people ask. Plain questions, no syntax. If the answer lives partly in another system you have connected, Memtro looks there too.
Smoobu + MemtroWho is arriving at Seaside this weekend?
Which nights are still free in August?
Is any apartment free from 12 to 15 September for four guests?
Set Seaside to 180 a night for the last week of August.
Message the guest arriving at Seaside on Friday that check-in opens at 3pm.
A direct booking
Dan Fletcher, bookings lead at Acme Ltd, asked Memtro to book the Harbour flat from 12 to 15 September for a returning guest. Memtro checked the dates were free, created the booking, and Smoobu closed those nights on Airbnb, Booking.com and every other connected channel.
Teams
Where it fits
The teams that lean on Smoobu most, a question each of them asks, and what they connect beside it.
- ProductHear what customers actually ask forProduct manager, Researcher, Designer, Head of product“Which customers asked for SSO this quarter, and what is their combined ARR?”Used alongside Help Scout, HubSpot, Linear, Jira, Slack and 6 more.
- EngineeringKeep decisions from evaporatingEngineer, Tech lead, On call, New joiner“Who owns the billing migration, and what did we decide about retries?”Used alongside GitHub, Linear, Jira, Confluence, Slack and 5 more.
- OperationsMonitors and digests that run themselvesOperations lead, Analyst, Team manager, Administrator“List my jobs”Used alongside Help Scout, Stripe, Xero, Postgres, ShipEngine and 8 more.
Better together
Works with
A record in Smoobu is rarely the whole story. Connect the systems that hold the rest and Memtro checks them together, then remembers what it learned so the next question starts further along.
- Engineering and operationsSmoobu with GitHubIssues, pull requests, code and commits, searchable by anyone who can ask a question.
- Engineering and operationsSmoobu with AWS CloudWatchLogs, metrics and alarms from AWS, answered in plain English with the query that found them.
- Engineering and operationsSmoobu with SentryAsk what is breaking in production and get the stack trace, not a dashboard.
- Documents and wikisSmoobu with NotionSearch pages and query databases, and write to them when you ask.
- Documents and wikisSmoobu with Google DriveSearch Drive and read Docs, Sheets and Slides as text, and write a Doc when you ask.
- Documents and wikisSmoobu with ConfluenceSearch and read wiki pages, and write them when you ask.
- Email, calendar and chatSmoobu with GmailSearch and read mail so the last thread with a customer is one question away, and send the reply when you ask.
- Email, calendar and chatSmoobu with SlackSearch messages, read channel history and threads, post when you ask, and answer when mentioned.
- Email, calendar and chatSmoobu with Google CalendarMeetings in a window, event details, and the next two weeks synced into memory, and events it can create, change or cancel when you ask.
Also in Work management
Using something else for the same job, or both? Each connector has its own tools; connect as many as you like.
Clio Manage- Linear
- Jira
- Asana
- monday.com
- Airtable
- Basecamp
- Trello
- ClickUp
- Harvest
- Productboard
- Shortcut
- Todoist
YouTrack- Baserow
Canny- Clockify
- Everhour
Float
Productive
Smartsheet- Teamwork.com
- Toggl Track
Wrike
Financial Cents
Karbon
Scoro
Kanboard
Kimai
Leantime- OpenProject
- Plane
- Redmine
- Vikunja
Acuity Scheduling
Luma
Tito
Fellow
Samsara
ServiceM8
Cliniko
Fleetio
SavvyCal
Chili Piper
Humanitix
Circleback
Aha!
Tempo- RotaCloud
Semble- airfocus
Airmeet
Beds24
Bookeo
Commusoft- Favro
Fergus
Fixflo- Hostaway
- Hostfully
Housecall Pro- Motion
Nookal
Paymo
ProductPlan
SimplyBook.me- Synchroteam
TimeCamp
Workiz- Zuper
Guesty
Buildium
Skilljar
Runn
Clockodo
Setup
How to connect
Connect withAPI key and API secret
- 1
In Smoobu, open Settings → Advanced → API Keys and create an API key labelled Memtro.
- 2
Tick Guest Data (PII) so bookings carry the guest's name, then use Generate Secret. Copy the key and the secret, which is shown once.
- 3
In Memtro, open Connections → Smoobu and paste the API key and the API secret.
- 4
Ask: who is arriving at Seaside this weekend?
Also works from
Chat in the dashboard, the OpenAI-compatible API, scheduled jobs, and any MCP client: Claude Code, OpenCode, Cursor, Claude Desktop. The Smoobu tools are the same everywhere.
FAQ
Questions
Can Memtro change anything in Smoobu?+
Only when you ask, and only what it has been granted: create a booking for an apartment, which closes those dates on every connected channel; change a booking's times, price and payment status, party size, language, notes or guest contact details; cancel a booking, which reopens its dates on every connected channel; send a message to a booking's guest; add an internal note to a booking, visible to the host only; set nightly prices and minimum stays for dates on apartments, pushed to every channel with price sync; add a price line (cleaning fee, add-on, discount, coupon) to a booking; change a price line on a booking; remove a price line from a booking. Every other tool reads, searches or lists. The Connections page labels the tools that act, an administrator grants each one by name to the teams that may use it, and a personal connection acts only after its owner allows it.
Who can use a Smoobu connection?+
A personal connection serves only your own requests. A shared connection serves the organisation: everyone, or only the teams an admin chooses. Admins can always add shared connections; other members need the permission.
Does Memtro store my Smoobu data?+
Credentials are encrypted at rest. Tool results are cached briefly so agent loops do not repeat identical calls, and the facts the model extracts are saved to your organisation's memory with provenance (system, record and link) so they can be checked and superseded. An hourly sync anchors recently changed Smoobu records into memory as entities.
How do I connect Smoobu?+
API key and API secret. In Smoobu, open Settings → Advanced → API Keys and create an API key labelled Memtro.
Connect Smoobu in a few minutes
Seven-day free trial, then one monthly price per organisation. Connectors, jobs and memory are never metered.