Overdue van issues
Sarah Chen, fleet manager at BigCo, asks which vans have overdue issues. Memtro reads the open issues, keeps the overdue ones, and lists each with its vehicle, priority, due date and assignees.
Fleetio + Memtro
Which vans have overdue issues, and what did we spend on servicing last month?
Memtro reads your Fleetio fleet: vehicles with status, latest meter reading and the assigned driver's name, issues with priority and whether overdue, work orders by status, service history with cost, fuel entries and contacts by role. Vehicle locations and drivers' personal details are never returned. When asked, and once an administrator has granted the action by name, it comments, reports and closes issues, opens and updates work orders, logs services, fuel and meter readings, changes, assigns or archives vehicles and approves purchase orders. Approving a purchase order commits the spend in Fleetio and has no documented undo.
In Memtro
What you can do with Fleetio in Memtro
Ask in plain English from chat, your editor, a scheduled job or your own agent. The model picks the right Fleetio tool, reads what it needs, and answers with the source cited.
What it does
- 01Lists vehicles with make, model, plate, status, latest meter reading, open issue and work order counts, and the assigned driver.
- 02Lists issues with priority, reporter, assignees, due date and whether overdue, and work orders with status, vendor and dates.
- 03Reads service history with notes and total cost, and fuel entries with volume, cost, economy and totals.
- 04Finds drivers, technicians and staff by name, with group, job title and role only.
- 05When asked and granted, comments on a record, reports, updates, closes, resolves or reopens an issue, and opens or updates a work order. Fleetio may notify watchers and assignees.
- 06When asked and granted, logs a service, fuel purchase or meter reading, changes, assigns or archives a vehicle, and approves a purchase order, which commits the spend with no documented undo.
Acts when asked
When you ask it to
These tools change something in Fleetio. The model is told to use them only when you ask for exactly that, and an administrator grants each one by name to the teams that may use it; a personal connection acts only after its owner allows it.
- 01Comment on a vehicle, issue, work order, service entry or fuel entry
- 02Report a new issue on a vehicle or piece of equipment
- 03Close, resolve or reopen an issue
- 04Change an issue's summary, priority, due date, assignees or labels
- 05Open a work order on a vehicle
- 06Change a work order's status, vendor, dates or description
- 07Log a completed service on a vehicle
- 08Log a fuel purchase on a vehicle
- 09Record an odometer or hour reading
- 10Change a vehicle's name, status, group, plate or labels
- 11Assign a vehicle to a driver or end an assignment
- 12Archive a vehicle
- 13Approve a purchase order
Events
When it happens
Turn events on in the connection's Events tab on the Connections page, choose the kinds you want, and Memtro registers its address with Fleetio for you. Each event can start a job, with the event as its input, and can be remembered where you choose. Fleetio signs every delivery, and one whose signature does not check out is refused before it is read.
Events and webhooks- 01Issue reported
- 02Issue updated
- 03Issue resolved
- 04Issue closed
- 05Comment added to an issue
- 06Work order created
- 07Work order updated
- 08Work order status changed
- 09Comment added to a work order
- 10Service entry recorded
- 11Fuel entry recorded
- 12Manual meter entry recorded
- 13Inspection submitted
- 14Fault raised
- 15Fault resolved
- 16Vehicle added
- 17Vehicle status changed
- 18Vehicle assigned
- 19Vehicle archived
- 20Purchase order created
- 21Purchase order awaiting approval
- 22Purchase order approved
- 23Purchase order received
- 24Purchase order closed
- 25Import finished
In practice
Ask it like you would a colleague
Once Fleetio is connected, these are the kinds of things people ask. Plain questions, no syntax. If the answer lives partly in another system you have connected, Memtro looks there too.
Fleetio + MemtroWhich vans have overdue issues?
What did we spend on servicing last month?
How much did we spend on fuel in the last 30 days?
Report a brake warning light on van 7, high priority.
Assign van 12 to Priya Sharma from Monday.
Booking a repair
Dan Fletcher, transport supervisor at Acme Ltd, asks Memtro to open a work order for the cracked wing mirror on van 7 with the usual body shop. Memtro opens it with the open status, links the existing issue to it and names the vendor. Everyone with work order access sees it in Fleetio.
Teams
Where it fits
The teams that lean on Fleetio most, a question each of them asks, and what they connect beside it.
- ProductHear what customers actually ask forProduct manager, Researcher, Designer, Head of product“Which customers asked for SSO this quarter, and what is their combined ARR?”Used alongside Help Scout, HubSpot, Linear, Jira, Slack and 6 more.
- EngineeringKeep decisions from evaporatingEngineer, Tech lead, On call, New joiner“Who owns the billing migration, and what did we decide about retries?”Used alongside GitHub, Linear, Jira, Confluence, Slack and 5 more.
- OperationsMonitors and digests that run themselvesOperations lead, Analyst, Team manager, Administrator“List my jobs”Used alongside Help Scout, Stripe, Xero, Postgres, ShipEngine and 8 more.
Better together
Works with
A record in Fleetio is rarely the whole story. Connect the systems that hold the rest and Memtro checks them together, then remembers what it learned so the next question starts further along.
- Engineering and operationsFleetio with GitHubIssues, pull requests, code and commits, searchable by anyone who can ask a question.
- Engineering and operationsFleetio with AWS CloudWatchLogs, metrics and alarms from AWS, answered in plain English with the query that found them.
- Engineering and operationsFleetio with SentryAsk what is breaking in production and get the stack trace, not a dashboard.
- Documents and wikisFleetio with NotionSearch pages and query databases, and write to them when you ask.
- Documents and wikisFleetio with Google DriveSearch Drive and read Docs, Sheets and Slides as text, and write a Doc when you ask.
- Documents and wikisFleetio with ConfluenceSearch and read wiki pages, and write them when you ask.
- Email, calendar and chatFleetio with GmailSearch and read mail so the last thread with a customer is one question away, and send the reply when you ask.
- Email, calendar and chatFleetio with SlackSearch messages, read channel history and threads, post when you ask, and answer when mentioned.
- Email, calendar and chatFleetio with Google CalendarMeetings in a window, event details, and the next two weeks synced into memory, and events it can create, change or cancel when you ask.
Also in Work management
Using something else for the same job, or both? Each connector has its own tools; connect as many as you like.
Clio Manage- Linear
- Jira
- Asana
- monday.com
- Airtable
- Basecamp
- Trello
- ClickUp
- Harvest
- Productboard
- Shortcut
- Todoist
YouTrack- Baserow
Canny- Clockify
- Everhour
Float
Productive
Smartsheet- Teamwork.com
- Toggl Track
Wrike
Financial Cents
Karbon
Scoro
Kanboard
Kimai
Leantime- OpenProject
- Plane
- Redmine
- Vikunja
Acuity Scheduling
Luma
Tito
Fellow
Samsara
ServiceM8
Cliniko
SavvyCal
Chili Piper
Humanitix
Circleback
Aha!
Tempo- RotaCloud
Smoobu
Semble- airfocus
Airmeet
Beds24
Bookeo
Commusoft- Favro
Fergus
Fixflo- Hostaway
- Hostfully
Housecall Pro- Motion
Nookal
Paymo
ProductPlan
SimplyBook.me- Synchroteam
TimeCamp
Workiz- Zuper
Guesty
Buildium
Skilljar
Runn
Clockodo
Setup
How to connect
Connect withAPI key and account token
- 1
In Fleetio, open Settings → Manage API Keys. The key acts as your user, so consider a dedicated user with read access plus manage permission only for what Memtro should change: comments, issues, work orders, service, fuel and meter entries, vehicles and assignments, purchase order approval.
- 2
Choose + Add API Key, label it Memtro, and copy the key and the account token at the bottom of the page.
- 3
In Memtro, open Connections → Fleetio and paste them into API key and Account token.
- 4
Ask: which vans have overdue issues?
Also works from
Chat in the dashboard, the OpenAI-compatible API, scheduled jobs, and any MCP client: Claude Code, OpenCode, Cursor, Claude Desktop. The Fleetio tools are the same everywhere.
FAQ
Questions
Can Memtro change anything in Fleetio?+
Only when you ask, and only what it has been granted: comment on a vehicle, issue, work order, service entry or fuel entry; report a new issue on a vehicle or piece of equipment; close, resolve or reopen an issue; change an issue's summary, priority, due date, assignees or labels; open a work order on a vehicle; change a work order's status, vendor, dates or description; log a completed service on a vehicle; log a fuel purchase on a vehicle; record an odometer or hour reading; change a vehicle's name, status, group, plate or labels; assign a vehicle to a driver or end an assignment; archive a vehicle; approve a purchase order. Every other tool reads, searches or lists. The Connections page labels the tools that act, an administrator grants each one by name to the teams that may use it, and a personal connection acts only after its owner allows it.
Who can use a Fleetio connection?+
A personal connection serves only your own requests. A shared connection serves the organisation: everyone, or only the teams an admin chooses. Admins can always add shared connections; other members need the permission.
Does Memtro store my Fleetio data?+
Credentials are encrypted at rest. Tool results are cached briefly so agent loops do not repeat identical calls, and the facts the model extracts are saved to your organisation's memory with provenance (system, record and link) so they can be checked and superseded. An hourly sync anchors recently changed Fleetio records into memory as entities.
How do I connect Fleetio?+
API key and account token. In Fleetio, open Settings → Manage API Keys. The key acts as your user, so consider a dedicated user with read access plus manage permission only for what Memtro should change: comments, issues, work orders, service, fuel and meter entries, vehicles and assignments, purchase order approval.
Can Fleetio start a job?+
Yes. Turn events on in the connection's Events tab on the Connections page, choose the kinds you want, and Memtro registers its address with Fleetio for you. A job set to start "When an event arrives" then runs once for each matching event, with the event as its input. The run treats the event as outside data, never as instructions, and anything the run remembers is kept as unverified.
Connect Fleetio in a few minutes
Seven-day free trial, then one monthly price per organisation. Connectors, jobs and memory are never metered.