Billing the month
On the first of the month the operations lead asks how many billable hours went to Northwind in October. Memtro reads the timesheets: 64.5 hours across three people, most of them Dan Fletcher's development work.
Kimai + Memtro
Ask Kimai how many hours went into a project, and by whom.
Connect Kimai with your host and an API token and Memtro reads timesheets by person, customer, project, activity and date with total hours, plus customers, projects and activities. Rates are never read. The token acts with its user's whole role, and there is no hourly sync. When you ask, and once an administrator has granted them by name, it can record, stop, restart or change timesheets, create, change and comment on customers, projects and activities, set an invoice's status, and add or remove team members. Deleting a customer, project or activity permanently deletes every timesheet recorded on it.
In Memtro
What you can do with Kimai in Memtro
Ask in plain English from chat, your editor, a scheduled job or your own agent. The model picks the right Kimai tool, reads what it needs, and answers with the source cited.
What it does
- 01Timesheets by person, customer, project, activity and date, with total hours and billable flag
- 02The token's own timesheets by default, everyone's where its role allows viewing other timesheets
- 03Customers, projects and activities with ids, visibility and billable, never addresses or rates
- 04When asked and granted, records a finished timesheet, stops one, restarts one as a running timer, or changes its times, project or description
- 05When asked and granted, creates, changes or comments on customers, projects, activities and tags, sets an invoice's status or payment date, and adds or removes a user from a team
- 06When asked and granted, permanently deletes timesheets, tags or invoices, or a customer, project or activity with every timesheet on it
Acts when asked
When you ask it to
These tools change something in Kimai. The model is told to use them only when you ask for exactly that, and an administrator grants each one by name to the teams that may use it; a personal connection acts only after its owner allows it.
- 01Record a finished timesheet for a named user
- 02Stop a running timesheet
- 03Overwrite a timesheet's times, project, activity or description
- 04Delete a timesheet
- 05Create a tag
- 06Delete a tag
- 07Create a customer
- 08Create a project for a customer
- 09Create an activity, global or for a project
- 10Restart a timesheet as a new running timer for the token's user
- 11Change a customer's name, number, comment, visibility, billable flag or locale
- 12Change a project's name, number, order number, dates, visibility or billable flag
- 13Change an activity's name, number, comment, visibility or billable flag
- 14Delete a customer with all its projects, activities and timesheets
- 15Delete a project with all its activities and timesheets
- 16Delete an activity with all its timesheets
- 17Comment on a customer
- 18Comment on a project
- 19Set an invoice's status, payment date or comment
- 20Delete an invoice and its document
- 21Add a user to a team (grants the team's access)
- 22Remove a user from a team
In practice
Ask it like you would a colleague
Once Kimai is connected, these are the kinds of things people ask. Plain questions, no syntax. If the answer lives partly in another system you have connected, Memtro looks there too.
Kimai + MemtroHow many hours did we log on the Acme project last month?
Who worked on Brightwave Ltd this week, and for how long?
Is anyone's timer still running?
Log two hours of meetings on the Northwind project for yesterday
Mark the October Northwind invoice as paid on 3 November
Fixing a timesheet
Priya Sharma forgot to stop her timer overnight. She asks Memtro to stop it and set the end to 18:00. With the actions granted, Memtro stops the timesheet and replaces its end time, returning the old one, and nobody is notified.
Teams
Where it fits
The teams that lean on Kimai most, a question each of them asks, and what they connect beside it.
- ProductHear what customers actually ask forProduct manager, Researcher, Designer, Head of product“Which customers asked for SSO this quarter, and what is their combined ARR?”Used alongside Help Scout, HubSpot, Linear, Jira, Slack and 6 more.
- EngineeringKeep decisions from evaporatingEngineer, Tech lead, On call, New joiner“Who owns the billing migration, and what did we decide about retries?”Used alongside GitHub, Linear, Jira, Confluence, Slack and 5 more.
- OperationsMonitors and digests that run themselvesOperations lead, Analyst, Team manager, Administrator“List my jobs”Used alongside Help Scout, Stripe, Xero, Postgres, ShipEngine and 8 more.
Better together
Works with
A record in Kimai is rarely the whole story. Connect the systems that hold the rest and Memtro checks them together, then remembers what it learned so the next question starts further along.
- Engineering and operationsKimai with GitHubIssues, pull requests, code and commits, searchable by anyone who can ask a question.
- Engineering and operationsKimai with AWS CloudWatchLogs, metrics and alarms from AWS, answered in plain English with the query that found them.
- Engineering and operationsKimai with SentryAsk what is breaking in production and get the stack trace, not a dashboard.
- Documents and wikisKimai with NotionSearch pages and query databases, and write to them when you ask.
- Documents and wikisKimai with Google DriveSearch Drive and read Docs, Sheets and Slides as text, and write a Doc when you ask.
- Documents and wikisKimai with ConfluenceSearch and read wiki pages, and write them when you ask.
- Email, calendar and chatKimai with GmailSearch and read mail so the last thread with a customer is one question away, and send the reply when you ask.
- Email, calendar and chatKimai with SlackSearch messages, read channel history and threads, post when you ask, and answer when mentioned.
- Email, calendar and chatKimai with Google CalendarMeetings in a window, event details, and the next two weeks synced into memory, and events it can create, change or cancel when you ask.
Also in Work management
Using something else for the same job, or both? Each connector has its own tools; connect as many as you like.
Clio Manage- Linear
- Jira
- Asana
- monday.com
- Airtable
- Basecamp
- Trello
- ClickUp
- Harvest
- Productboard
- Shortcut
- Todoist
YouTrack- Baserow
Canny- Clockify
- Everhour
Float
Productive
Smartsheet- Teamwork.com
- Toggl Track
Wrike
Financial Cents
Karbon
Scoro
Kanboard
Leantime- OpenProject
- Plane
- Redmine
- Vikunja
Acuity Scheduling
Luma
Tito
Fellow
Samsara
ServiceM8
Cliniko
Fleetio
SavvyCal
Chili Piper
Humanitix
Circleback
Aha!
Tempo- RotaCloud
Smoobu
Semble- airfocus
Airmeet
Beds24
Bookeo
Commusoft- Favro
Fergus
Fixflo- Hostaway
- Hostfully
Housecall Pro- Motion
Nookal
Paymo
ProductPlan
SimplyBook.me- Synchroteam
TimeCamp
Workiz- Zuper
Guesty
Buildium
Skilljar
Runn
Clockodo
Setup
How to connect
Connect withHost and API token
- 1
In Kimai open your profile → API access (the label varies by version) and create an API token. It is not your login password
- 2
The token acts with its user's whole role and no scopes. A normal user sees only their own timesheets, so consider a dedicated user with view_other_timesheet and just the role it needs for the actions you grant
- 3
In Connections → Kimai in Memtro type the Host name only, or your Kimai Cloud host, public over https with a trusted certificate, plus Install path and Port if needed, and paste the API token
- 4
Ask how many hours went into each project last week
Also works from
Chat in the dashboard, the OpenAI-compatible API, scheduled jobs, and any MCP client: Claude Code, OpenCode, Cursor, Claude Desktop. The Kimai tools are the same everywhere.
FAQ
Questions
Can Memtro change anything in Kimai?+
Only when you ask, and only what it has been granted: record a finished timesheet for a named user; stop a running timesheet; overwrite a timesheet's times, project, activity or description; delete a timesheet; create a tag; delete a tag; create a customer; create a project for a customer; create an activity, global or for a project; restart a timesheet as a new running timer for the token's user; change a customer's name, number, comment, visibility, billable flag or locale; change a project's name, number, order number, dates, visibility or billable flag; change an activity's name, number, comment, visibility or billable flag; delete a customer with all its projects, activities and timesheets; delete a project with all its activities and timesheets; delete an activity with all its timesheets; comment on a customer; comment on a project; set an invoice's status, payment date or comment; delete an invoice and its document; add a user to a team (grants the team's access); remove a user from a team. Every other tool reads, searches or lists. The Connections page labels the tools that act, an administrator grants each one by name to the teams that may use it, and a personal connection acts only after its owner allows it.
Who can use a Kimai connection?+
A personal connection serves only your own requests. A shared connection serves the organisation: everyone, or only the teams an admin chooses. Admins can always add shared connections; other members need the permission.
Does Memtro store my Kimai data?+
Credentials are encrypted at rest. Tool results are cached briefly so agent loops do not repeat identical calls, and the facts the model extracts are saved to your organisation's memory with provenance (system, record and link) so they can be checked and superseded.
How do I connect Kimai?+
Host and API token. In Kimai open your profile → API access (the label varies by version) and create an API token. It is not your login password.
Connect Kimai in a few minutes
Seven-day free trial, then one monthly price per organisation. Connectors, jobs and memory are never metered.