Budget running out
A project manager asks whether the Website Redesign is on budget. Memtro reads the project's budget and how it is measured, the hours logged so far by person, and what the last few weeks looked like from memory.
Harvest + Memtro
Hours, budgets, invoices and expenses from Harvest, answered with the totals cited.
Connect Harvest with a personal access token and your account ID and Memtro reads time entries, time summaries, projects with budgets, clients, people, invoices by state and expenses. Once each week has settled, the hourly sync writes every person's and project's hours into memory. When you ask, and once an administrator has granted each action by name, it can log time and run timers, draft and send invoices, record payments, log expenses and set up clients and projects. A sent invoice reaches the client and cannot be unsent.
In Memtro
What you can do with Harvest in Memtro
Ask in plain English from chat, your editor, a scheduled job or your own agent. The model picks the right Harvest tool, reads what it needs, and answers with the source cited.
What it does
- 01Time entries by person, client, project, task or date range, with notes, billable state and totals
- 02Hours and billable amounts for any period up to a year, grouped by client, project, task or person
- 03Projects with client, billing method, hourly rate or fee, and the budget and what it is measured in
- 04Invoices by state (draft, open, paid, closed) with amount due and due date, and expenses with receipts and totals per currency
- 05When asked and granted, logs, edits or permanently deletes time entries, starts, stops or restarts timers, logs expenses, and creates clients and projects or updates and archives a project
- 06When asked and granted, drafts an invoice from line items or unbilled time, emails it to the client, which cannot be unsent, marks it sent, records a payment, writes it off or reopens it, or permanently deletes it
Acts when asked
When you ask it to
These tools change something in Harvest. The model is told to use them only when you ask for exactly that, and an administrator grants each one by name to the teams that may use it; a personal connection acts only after its owner allows it.
- 01Log a time entry, or start a timer
- 02Edit a time entry
- 03Stop a running timer
- 04Restart a stopped timer
- 05Delete a time entry
- 06Create a draft invoice from line items or tracked time and expenses
- 07Email an invoice to the recipients you name
- 08Mark a draft invoice as sent without emailing it
- 09Close (write off) an open invoice
- 10Re-open a closed invoice
- 11Delete an invoice
- 12Record a payment against an invoice
- 13Create an expense
- 14Create a client
- 15Create a project
- 16Update or archive a project
In practice
Ask it like you would a colleague
Once Harvest is connected, these are the kinds of things people ask. Plain questions, no syntax. If the answer lives partly in another system you have connected, Memtro looks there too.
Harvest + Memtro
How many hours went to Acme Corp in October, and how much of it was billable?
Who logged the most hours last week?
Which open invoices are overdue, and how much is still due?
How far through its budget is the Website Redesign project?
Log 2.5 hours on the Website Redesign design task for today: homepage review
Month-end invoice
Dan Fletcher asks Memtro to invoice Acme Corp for October's unbilled time and expenses. Memtro creates a draft invoice in Harvest and shows him the total. When he confirms, Memtro emails it to the accounts address he names at Acme, and Harvest marks it sent.
Teams
Where it fits
The teams that lean on Harvest most, a question each of them asks, and what they connect beside it.
- ProductHear what customers actually ask forProduct manager, Researcher, Designer, Head of product“Which customers asked for SSO this quarter, and what is their combined ARR?”Used alongside Help Scout, HubSpot, Linear, Jira, Slack and 6 more.
- EngineeringKeep decisions from evaporatingEngineer, Tech lead, On call, New joiner“Who owns the billing migration, and what did we decide about retries?”Used alongside GitHub, Linear, Jira, Confluence, Slack and 5 more.
- OperationsMonitors and digests that run themselvesOperations lead, Analyst, Team manager, Administrator“List my jobs”Used alongside Help Scout, Stripe, Xero, Postgres, ShipEngine and 8 more.
Better together
Works with
A record in Harvest is rarely the whole story. Connect the systems that hold the rest and Memtro checks them together, then remembers what it learned so the next question starts further along.
- Engineering and operationsHarvest with GitHubIssues, pull requests, code and commits, searchable by anyone who can ask a question.
- Engineering and operationsHarvest with AWS CloudWatchLogs, metrics and alarms from AWS, answered in plain English with the query that found them.
- Engineering and operationsHarvest with SentryAsk what is breaking in production and get the stack trace, not a dashboard.
- Documents and wikisHarvest with NotionSearch pages and query databases, and write to them when you ask.
- Documents and wikisHarvest with Google DriveSearch Drive and read Docs, Sheets and Slides as text, and write a Doc when you ask.
- Documents and wikisHarvest with ConfluenceSearch and read wiki pages, and write them when you ask.
- Email, calendar and chatHarvest with GmailSearch and read mail so the last thread with a customer is one question away, and send the reply when you ask.
- Email, calendar and chatHarvest with SlackSearch messages, read channel history and threads, post when you ask, and answer when mentioned.
- Email, calendar and chatHarvest with Google CalendarMeetings in a window, event details, and the next two weeks synced into memory, and events it can create, change or cancel when you ask.
Also in Work management
Using something else for the same job, or both? Each connector has its own tools; connect as many as you like.
Clio Manage- Linear
- Jira
- Asana
- monday.com
- Airtable
- Basecamp
- Trello
- ClickUp
- Productboard
- Shortcut
- Todoist
YouTrack- Baserow
Canny- Clockify
- Everhour
Float
Productive
Smartsheet- Teamwork.com
- Toggl Track
Wrike
Financial Cents
Karbon
Scoro
Kanboard
Kimai
Leantime- OpenProject
- Plane
- Redmine
- Vikunja
Acuity Scheduling
Luma
Tito
Fellow
Samsara
ServiceM8
Cliniko
Fleetio
SavvyCal
Chili Piper
Humanitix
Circleback
Aha!
Tempo- RotaCloud
Smoobu
Semble- airfocus
Airmeet
Beds24
Bookeo
Commusoft- Favro
Fergus
Fixflo- Hostaway
- Hostfully
Housecall Pro- Motion
Nookal
Paymo
ProductPlan
SimplyBook.me- Synchroteam
TimeCamp
Workiz- Zuper
Guesty
Buildium
Skilljar
Runn
Clockodo
Setup
How to connect
Connect withPersonal access token and Account ID
- 1
At id.getharvest.com open Developers → Personal Access Tokens → Create new personal access token, then copy the token and the Account ID shown beneath it
- 2
The token has your access with no scopes, so Memtro reads and changes what you can. Rates, invoices and other people's time need manager or administrator access, and a dedicated Harvest user with only the access Memtro needs is the safer token
- 3
In Memtro open Connections → Harvest, paste the Personal access token and the Account ID, and connect
- 4
Ask how much time went to a client last month
Also works from
Chat in the dashboard, the OpenAI-compatible API, scheduled jobs, and any MCP client: Claude Code, OpenCode, Cursor, Claude Desktop. The Harvest tools are the same everywhere.
FAQ
Questions
Can Memtro change anything in Harvest?+
Only when you ask, and only what it has been granted: log a time entry, or start a timer; edit a time entry; stop a running timer; restart a stopped timer; delete a time entry; create a draft invoice from line items or tracked time and expenses; email an invoice to the recipients you name; mark a draft invoice as sent without emailing it; close (write off) an open invoice; re-open a closed invoice; delete an invoice; record a payment against an invoice; create an expense; create a client; create a project; update or archive a project. Every other tool reads, searches or lists. The Connections page labels the tools that act, an administrator grants each one by name to the teams that may use it, and a personal connection acts only after its owner allows it.
Who can use a Harvest connection?+
A personal connection serves only your own requests. A shared connection serves the organisation: everyone, or only the teams an admin chooses. Admins can always add shared connections; other members need the permission.
Does Memtro store my Harvest data?+
Credentials are encrypted at rest. Tool results are cached briefly so agent loops do not repeat identical calls, and the facts the model extracts are saved to your organisation's memory with provenance (system, record and link) so they can be checked and superseded. An hourly sync anchors recently changed Harvest records into memory as entities.
How do I connect Harvest?+
Personal access token and Account ID. At id.getharvest.com open Developers → Personal Access Tokens → Create new personal access token, then copy the token and the Account ID shown beneath it.
Connect Harvest in a few minutes
Seven-day free trial, then one monthly price per organisation. Connectors, jobs and memory are never metered.