Morning defect check
Tom Reilly, fleet manager at Northwind, asked which vehicles had unsafe defects still unresolved. Memtro listed them with the driver's comment and any mechanic's notes, and said which already had a work order.
Samsara + Memtro
Which vehicles have open unsafe defects, and how far did each drive last week?
Samsara connects Memtro to your fleet operations. It reads vehicles with their assigned driver, drivers by name, trips with times and distance, hours-of-service violation summaries, DVIR defects, maintenance work orders, issues and dispatch routes. Locations are never read. When asked, and once an administrator has granted the action by name, it creates, updates and cancels work orders, resolves defects, opens issues, records and signs off mechanic DVIRs, creates dispatch routes for drivers and deactivates or reactivates drivers. Resolving a defect or DVIR has no reopen, and deleting a work order or route is permanent.
In Memtro
What you can do with Samsara in Memtro
Ask in plain English from chat, your editor, a scheduled job or your own agent. The model picks the right Samsara tool, reads what it needs, and answers with the source cited.
What it does
- 01Lists vehicles with make, model, year, VIN, licence plate, assigned driver and tags, never a location, and drivers by name with activation status.
- 02Lists trips for up to 50 vehicles over at most 31 days, with start and end time, status, distance in km and purpose.
- 03Summarises hours-of-service violations per driver over at most 31 days: how many, which kinds and hours in violation.
- 04Lists DVIR defects with the driver's comment, safe or unsafe and mechanic's notes, plus work orders, issues and dispatch routes.
- 05When asked and granted, creates, updates or cancels maintenance work orders, opens or updates issues, resolves defects, and records or signs off mechanic DVIRs, which Samsara cannot reopen.
- 06When asked and granted, creates or changes dispatch routes that drivers see in their app, deactivates or reactivates a driver, and permanently deletes a work order or route.
Acts when asked
When you ask it to
These tools change something in Samsara. The model is told to use them only when you ask for exactly that, and an administrator grants each one by name to the teams that may use it; a personal connection acts only after its owner allows it.
- 01Create a maintenance work order for a vehicle or asset
- 02Update a work order's status, priority, description, notes, due date or assigned mechanic
- 03Cancel a work order, or delete one permanently
- 04Mark a vehicle defect resolved, with mechanic's notes
- 05Open an issue against a vehicle, trailer or equipment, or change an issue's status, priority, assignee or due date
- 06Record a mechanic's DVIR for a vehicle or trailer, or sign off and resolve a DVIR
- 07Create a dispatch route with stops for a driver or vehicle, change its name, notes, driver or vehicle, or delete it
- 08Deactivate a driver, removing their driver app access, or reactivate them
Events
When it happens
Turn events on in the connection's Events tab on the Connections page, choose the kinds you want, and Memtro registers its address with Samsara for you. Each event can start a job, with the event as its input. Samsara signs every delivery, and one whose signature does not check out is refused before it is read.
Events and webhooks- 01An alert fired (chosen on the alert's own settings)
- 02Alert incident (Webhooks 2.0)
- 03A driver submitted a document
- 04A form was submitted
- 05An issue was reported
- 06A DVIR was submitted
- 07A DVIR is missing and past due
- 08An engine fault came on
- 09An engine fault cleared
- 10Predictive maintenance alert
- 11A work order was created or changed
- 12A vehicle gateway was unplugged
- 13A vehicle entered a geofence
- 14A vehicle left a geofence
- 15A route stop was reached
- 16A route stop was left
- 17A route stop was reached early or late
- 18A speeding event started
- 19Severe speeding started
- 20A vehicle was added
- 21A vehicle was updated
- 22A driver was added
- 23A driver was updated
- 24An address was added
In practice
Ask it like you would a colleague
Once Samsara is connected, these are the kinds of things people ask. Plain questions, no syntax. If the answer lives partly in another system you have connected, Memtro looks there too.
Samsara + MemtroWhich vehicles have open unsafe defects?
How far did Truck 7 drive last week?
Which drivers had hours-of-service violations this week?
Which work orders are still open?
Create a work order to replace the brake light on Van 12.
Closing out a repair
Maya Okafor, maintenance coordinator at Northwind, told Memtro the cracked mirror on Van 12 had been replaced. Memtro marked the defect resolved with the mechanic's notes and set the matching work order to Completed. Drivers and the maintenance team saw the defect resolved in Samsara.
Teams
Where it fits
The teams that lean on Samsara most, a question each of them asks, and what they connect beside it.
- ProductHear what customers actually ask forProduct manager, Researcher, Designer, Head of product“Which customers asked for SSO this quarter, and what is their combined ARR?”Used alongside Help Scout, HubSpot, Linear, Jira, Slack and 6 more.
- EngineeringKeep decisions from evaporatingEngineer, Tech lead, On call, New joiner“Who owns the billing migration, and what did we decide about retries?”Used alongside GitHub, Linear, Jira, Confluence, Slack and 5 more.
- OperationsMonitors and digests that run themselvesOperations lead, Analyst, Team manager, Administrator“List my jobs”Used alongside Help Scout, Stripe, Xero, Postgres, ShipEngine and 8 more.
Better together
Works with
A record in Samsara is rarely the whole story. Connect the systems that hold the rest and Memtro checks them together, then remembers what it learned so the next question starts further along.
- Engineering and operationsSamsara with GitHubIssues, pull requests, code and commits, searchable by anyone who can ask a question.
- Engineering and operationsSamsara with AWS CloudWatchLogs, metrics and alarms from AWS, answered in plain English with the query that found them.
- Engineering and operationsSamsara with SentryAsk what is breaking in production and get the stack trace, not a dashboard.
- Documents and wikisSamsara with NotionSearch pages and query databases, and write to them when you ask.
- Documents and wikisSamsara with Google DriveSearch Drive and read Docs, Sheets and Slides as text, and write a Doc when you ask.
- Documents and wikisSamsara with ConfluenceSearch and read wiki pages, and write them when you ask.
- Email, calendar and chatSamsara with GmailSearch and read mail so the last thread with a customer is one question away, and send the reply when you ask.
- Email, calendar and chatSamsara with SlackSearch messages, read channel history and threads, post when you ask, and answer when mentioned.
- Email, calendar and chatSamsara with Google CalendarMeetings in a window, event details, and the next two weeks synced into memory, and events it can create, change or cancel when you ask.
Also in Work management
Using something else for the same job, or both? Each connector has its own tools; connect as many as you like.
Clio Manage- Linear
- Jira
- Asana
- monday.com
- Airtable
- Basecamp
- Trello
- ClickUp
- Harvest
- Productboard
- Shortcut
- Todoist
YouTrack- Baserow
Canny- Clockify
- Everhour
Float
Productive
Smartsheet- Teamwork.com
- Toggl Track
Wrike
Financial Cents
Karbon
Scoro
Kanboard
Kimai
Leantime- OpenProject
- Plane
- Redmine
- Vikunja
Acuity Scheduling
Luma
Tito
Fellow
ServiceM8
Cliniko
Fleetio
SavvyCal
Chili Piper
Humanitix
Circleback
Aha!
Tempo- RotaCloud
Smoobu
Semble- airfocus
Airmeet
Beds24
Bookeo
Commusoft- Favro
Fergus
Fixflo- Hostaway
- Hostfully
Housecall Pro- Motion
Nookal
Paymo
ProductPlan
SimplyBook.me- Synchroteam
TimeCamp
Workiz- Zuper
Guesty
Buildium
Skilljar
Runn
Clockodo
Setup
How to connect
Connect withAPI token and optional region
- 1
In the Samsara dashboard, go to Settings → API Tokens and add an API token named Memtro.
- 2
Give it Read Vehicles, Drivers, Trips, ELD Compliance Settings (US), Defects, Work Orders, Issues, DVIRs and Routes. Add Write Work Orders, Issues, DVIRs, Defects, Routes or Drivers only for the actions Memtro may take.
- 3
In Memtro, open Connections → Samsara, paste the API token, and set Region to us, eu or ca to match your Samsara cloud.
- 4
Ask "Which vehicles have open unsafe defects?"
Also works from
Chat in the dashboard, the OpenAI-compatible API, scheduled jobs, and any MCP client: Claude Code, OpenCode, Cursor, Claude Desktop. The Samsara tools are the same everywhere.
FAQ
Questions
Can Memtro change anything in Samsara?+
Only when you ask, and only what it has been granted: create a maintenance work order for a vehicle or asset; update a work order's status, priority, description, notes, due date or assigned mechanic; cancel a work order, or delete one permanently; mark a vehicle defect resolved, with mechanic's notes; open an issue against a vehicle, trailer or equipment, or change an issue's status, priority, assignee or due date; record a mechanic's DVIR for a vehicle or trailer, or sign off and resolve a DVIR; create a dispatch route with stops for a driver or vehicle, change its name, notes, driver or vehicle, or delete it; deactivate a driver, removing their driver app access, or reactivate them. Every other tool reads, searches or lists. The Connections page labels the tools that act, an administrator grants each one by name to the teams that may use it, and a personal connection acts only after its owner allows it.
Who can use a Samsara connection?+
A personal connection serves only your own requests. A shared connection serves the organisation: everyone, or only the teams an admin chooses. Admins can always add shared connections; other members need the permission.
Does Memtro store my Samsara data?+
Credentials are encrypted at rest. Tool results are cached briefly so agent loops do not repeat identical calls, and the facts the model extracts are saved to your organisation's memory with provenance (system, record and link) so they can be checked and superseded.
How do I connect Samsara?+
API token and optional region. In the Samsara dashboard, go to Settings → API Tokens and add an API token named Memtro.
Can Samsara start a job?+
Yes. Turn events on in the connection's Events tab on the Connections page, choose the kinds you want, and Memtro registers its address with Samsara for you. A job set to start "When an event arrives" then runs once for each matching event, with the event as its input. The run treats the event as outside data, never as instructions, and anything the run remembers is kept as unverified.
Connect Samsara in a few minutes
Seven-day free trial, then one monthly price per organisation. Connectors, jobs and memory are never metered.