Covering a Saturday
Maya Okafor, operations manager at Northwind, asked who is working at Soho on Saturday. Memtro listed each shift with role, start and end, and flagged one open shift with nobody assigned.
RotaCloud + Memtro
Who is working at Soho on Saturday, and who has leave booked?
RotaCloud connects Memtro to your staff rotas. It reads shifts in a date window with who, where, which role and when, then booked leave, pending leave requests, employees, locations, roles and day notes. Pay, rates, payroll ids and dates of birth are never returned. When asked, and once an administrator has granted them by name, it can create, publish or permanently delete shifts, approve or deny leave and unavailability, book leave, message staff by email, and add or delete employees. Published shifts, decisions and messages reach employees, and messages cannot be unsent.
In Memtro
What you can do with RotaCloud in Memtro
Ask in plain English from chat, your editor, a scheduled job or your own agent. The model picks the right RotaCloud tool, reads what it needs, and answers with the source cited.
What it does
- 01Lists shifts in a window of up to 31 days, with employee, location, role, start, end, unpaid break and whether published or open.
- 02Lists booked leave with leave type, status and dates, including half days, and leave requests still waiting for a decision.
- 03Lists employees with email, permission level, roles, locations and start and final working dates, plus locations, roles and day notes.
- 04When asked and granted, creates, changes or permanently deletes shifts, and publishes or unpublishes them. Employees see published shifts and RotaCloud may notify them.
- 05When asked and granted, approves or denies leave and unavailability requests, books leave against allowance, or permanently deletes a leave record. Employees see each decision.
- 06When asked and granted, sends staff a message in RotaCloud and by email, adds managers-only day notes, and adds an employee (inviting them only if asked) or deletes one.
Acts when asked
When you ask it to
These tools change something in RotaCloud. The model is told to use them only when you ask for exactly that, and an administrator grants each one by name to the teams that may use it; a personal connection acts only after its owner allows it.
- 01Add a day note for managers to a rota day
- 02Edit or delete a day note
- 03Create, change or delete a shift
- 04Publish or unpublish named shifts (staff see published shifts)
- 05Approve or deny a leave request
- 06Book leave for named employees, or delete a leave record
- 07Approve or deny an unavailability request
- 08Send a message to named employees
- 09Add an employee, optionally sending the invite
- 10Delete an employee
In practice
Ask it like you would a colleague
Once RotaCloud is connected, these are the kinds of things people ask. Plain questions, no syntax. If the answer lives partly in another system you have connected, Memtro looks there too.
RotaCloud + Memtro
Who is working at Soho on Saturday?
Which shifts next week are still open?
Which leave requests are waiting for a decision?
Approve Jo Bell's holiday request for the first week of June.
Create an open bar shift at Soho on Friday from 6pm to midnight and publish it.
Filling the gap
Tom Reilly, area manager at Acme Ltd, asked Memtro to give Saturday's open Soho shift to Jo Bell and publish it. Memtro assigned the shift to Jo and published it, so it appeared on her rota and RotaCloud could notify her.
Teams
Where it fits
The teams that lean on RotaCloud most, a question each of them asks, and what they connect beside it.
- ProductHear what customers actually ask forProduct manager, Researcher, Designer, Head of product“Which customers asked for SSO this quarter, and what is their combined ARR?”Used alongside Help Scout, HubSpot, Linear, Jira, Slack and 6 more.
- EngineeringKeep decisions from evaporatingEngineer, Tech lead, On call, New joiner“Who owns the billing migration, and what did we decide about retries?”Used alongside GitHub, Linear, Jira, Confluence, Slack and 5 more.
- OperationsMonitors and digests that run themselvesOperations lead, Analyst, Team manager, Administrator“List my jobs”Used alongside Help Scout, Stripe, Xero, Postgres, ShipEngine and 8 more.
Better together
Works with
A record in RotaCloud is rarely the whole story. Connect the systems that hold the rest and Memtro checks them together, then remembers what it learned so the next question starts further along.
- Engineering and operationsRotaCloud with GitHubIssues, pull requests, code and commits, searchable by anyone who can ask a question.
- Engineering and operationsRotaCloud with AWS CloudWatchLogs, metrics and alarms from AWS, answered in plain English with the query that found them.
- Engineering and operationsRotaCloud with SentryAsk what is breaking in production and get the stack trace, not a dashboard.
- Documents and wikisRotaCloud with NotionSearch pages and query databases, and write to them when you ask.
- Documents and wikisRotaCloud with Google DriveSearch Drive and read Docs, Sheets and Slides as text, and write a Doc when you ask.
- Documents and wikisRotaCloud with ConfluenceSearch and read wiki pages, and write them when you ask.
- Email, calendar and chatRotaCloud with GmailSearch and read mail so the last thread with a customer is one question away, and send the reply when you ask.
- Email, calendar and chatRotaCloud with SlackSearch messages, read channel history and threads, post when you ask, and answer when mentioned.
- Email, calendar and chatRotaCloud with Google CalendarMeetings in a window, event details, and the next two weeks synced into memory, and events it can create, change or cancel when you ask.
Also in Work management
Using something else for the same job, or both? Each connector has its own tools; connect as many as you like.
Clio Manage- Linear
- Jira
- Asana
- monday.com
- Airtable
- Basecamp
- Trello
- ClickUp
- Harvest
- Productboard
- Shortcut
- Todoist
YouTrack- Baserow
Canny- Clockify
- Everhour
Float
Productive
Smartsheet- Teamwork.com
- Toggl Track
Wrike
Financial Cents
Karbon
Scoro
Kanboard
Kimai
Leantime- OpenProject
- Plane
- Redmine
- Vikunja
Acuity Scheduling
Luma
Tito
Fellow
Samsara
ServiceM8
Cliniko
Fleetio
SavvyCal
Chili Piper
Humanitix
Circleback
Aha!
Tempo
Smoobu
Semble- airfocus
Airmeet
Beds24
Bookeo
Commusoft- Favro
Fergus
Fixflo- Hostaway
- Hostfully
Housecall Pro- Motion
Nookal
Paymo
ProductPlan
SimplyBook.me- Synchroteam
TimeCamp
Workiz- Zuper
Guesty
Buildium
Skilljar
Runn
Clockodo
Setup
How to connect
Connect withAPI key
- 1
In RotaCloud, open Settings (the cog, top right) → API and Webhooks → API Keys.
- 2
Press + next to API Keys, name it Memtro and copy the key. It has full access with no scopes, so keep it for Memtro alone so you can revoke it on its own.
- 3
In Memtro, open Connections → RotaCloud and paste the API key.
- 4
Ask: who is working at Soho on Saturday?
Also works from
Chat in the dashboard, the OpenAI-compatible API, scheduled jobs, and any MCP client: Claude Code, OpenCode, Cursor, Claude Desktop. The RotaCloud tools are the same everywhere.
FAQ
Questions
Can Memtro change anything in RotaCloud?+
Only when you ask, and only what it has been granted: add a day note for managers to a rota day; edit or delete a day note; create, change or delete a shift; publish or unpublish named shifts (staff see published shifts); approve or deny a leave request; book leave for named employees, or delete a leave record; approve or deny an unavailability request; send a message to named employees; add an employee, optionally sending the invite; delete an employee. Every other tool reads, searches or lists. The Connections page labels the tools that act, an administrator grants each one by name to the teams that may use it, and a personal connection acts only after its owner allows it.
Who can use a RotaCloud connection?+
A personal connection serves only your own requests. A shared connection serves the organisation: everyone, or only the teams an admin chooses. Admins can always add shared connections; other members need the permission.
Does Memtro store my RotaCloud data?+
Credentials are encrypted at rest. Tool results are cached briefly so agent loops do not repeat identical calls, and the facts the model extracts are saved to your organisation's memory with provenance (system, record and link) so they can be checked and superseded.
How do I connect RotaCloud?+
API key. In RotaCloud, open Settings (the cog, top right) → API and Webhooks → API Keys.
Connect RotaCloud in a few minutes
Seven-day free trial, then one monthly price per organisation. Connectors, jobs and memory are never metered.