AI for construction firms, from the tender to the final account
A project generates email, drawings, variations, invoices and promises, and keeps them in Outlook, SharePoint, the ledger, DocuSign and whoever was on site that day. Memtro connects to the systems a contractor already uses and answers a question about a project from all of them, with each fact cited, so the quantity surveyor and the site manager are reading the same answer.
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Projects, subcontractors, site documents, programmes and the ledger answered from one memory, with every figure cited.
The systems these questions draw on, connected to one memory. Every connector reads by default; the tools that change something are granted by name, per team.
What it looks like today
- 01The history of a variation is a chain of emails, a revised drawing and an invoice, in three systems.
- 02Subcontractor invoices are checked against orders by hand, at month end.
- 03What was agreed with the client on site is in a notebook until it is disputed.
- 04Retention, final accounts and warranty dates live in a spreadsheet nobody updates.
- 05The same drawing exists in three revisions across an inbox, a document library and somebody's phone.
- 06Day-work and variations are agreed on site and argued about at the final account.
What Memtro does about it
One memory in front of the systems you already pay for, reading by default and acting only where an administrator has granted the tool by name.
- Connect Outlook, Microsoft Teams, SharePoint and OneDrive, Google Calendar, Xero or QuickBooks Online, DocuSign, monday.com and Companies House, reading by default and acting where you grant it.
- Ask about a project and the answer joins the correspondence, the documents and the ledger, each fact cited to the email, drawing or invoice.
- Commitments made to the client in meetings and email are kept as a register and checked for whether they were done.
- Companies House answers whether a new subcontractor is active, who its officers are and whether charges are registered.
- Schedule jobs: subcontractor invoices over their order value, variations awaiting client sign-off, retentions due for release, posted to the project channel.
System by system
What Memtro reads in each part of the stack, and what it may change there once the tool has been granted.
Mail and attachments
Outlook or Gmail: the instruction, the confirmation and the drawing, valuation or invoice attached to it, read as text rather than opened one at a time.
Documents and drawings
SharePoint and OneDrive, Google Drive or Dropbox: the project folder searched by what the documents say — revisions, schedules, specifications and notes.
Chat
Microsoft Teams or Slack, where the site and the office actually talk, and where the scheduled project checks are posted.
Programme and actions
monday.com, Asana or ClickUp: the programme, the open actions and who owns each, read beside the correspondence that created them.
The ledger
Xero or QuickBooks Online: applications, invoices, subcontractor bills and retentions. Xero can raise a draft invoice, approve or void one and record a payment once those tools are granted.
Signature and the public record
DocuSign for contracts and variations signed, Companies House for whether a subcontractor is active, who its officers are and what charges are registered against it.
There are 144 connectors in all, each with its own tools, its own permissions and a page of its own. Browse every connector →
Who asks what
Contracts manager
Gets the history of a variation in one answer: who asked, what was agreed, what was drawn and whether it has been invoiced.
Quantity surveyor
Checks subcontractor invoices against the orders they relate to without a month-end spreadsheet, and sees retentions before they fall due.
Site manager
Asks from Teams on a phone and gets the same cited answer the office gets, including what the client was told last week.
Commercial director
Watches every project at once: variations unsigned, invoices over their order, actions with no movement and the final accounts still open.
A project, tender to final account
- 01
Tender and appointment
The counterparty is checked at Companies House, and the contract, the priced documents and the correspondence that qualified them stay joined from the start.
- 02
On site
Instructions arrive by email and in meetings. What was agreed is kept as a commitment with its date, its author and its source, which is the part usually reconstructed a year later.
- 03
Valuation
A daily job flags subcontractor invoices over the order they relate to, and a Monday job lists variations waiting on the client with days outstanding.
- 04
Final account
Retentions and warranty dates due in the next 90 days arrive on the first of the month, and what was promised is checked against what the ledger and the programme actually show.
Ask it like this
Plain English, from chat, your editor, a scheduled job or your own agent. In agent mode each question also checks the other systems that know about the same people, companies and references, and the answer ends with a line per system consulted.
- Outlook Mail
- Microsoft Teams
- SharePoint and OneDrive
- Google Calendar
- Xero
Every figure in the answer cites the record it came from, and the run ends with a line per system consulted.
- ›Which subcontractor invoices this month exceed the order they relate to?
- ›What did we promise the client at Tuesday's site meeting?
- ›Is Acme Groundworks Ltd still active at Companies House, and who are its directors?
- ›What has changed on the Riverside drawings since the last valuation, and who asked for it?
- ›Which subcontractors on this project have no signed contract in DocuSign?
- ›What has Acme Groundworks invoiced across every project this year, and against which orders?
- ›Summarise the instructions we received on the Harbour job in September
Work that runs itself
A job is a prompt the agent runs on a cron schedule as its owner, with their tools and connections. Say any of these in chat and the job exists; every run's report is kept in a chat you can question.
- schedule:Every Monday 08:00: variations awaiting client sign-off by project, with days outstanding
- schedule:Every day 17:00: subcontractor invoices received that exceed the order value
- schedule:First of the month: retentions and warranty periods due for release in the next 90 days
- schedule:Every Monday 07:00: open actions from site meetings with no update in seven days, by project
- schedule:Every Friday 16:00: subcontractors engaged this month with no signed contract on file
Questions people ask
Can it approve or pay an invoice?+
Only where you grant it. Xero can raise a draft invoice, approve or void one and record a payment, each a separate tool an administrator grants by name per team and the model uses only when a person asks for exactly that. Until granted, the ledger is only read.
Does it work on site?+
Memtro answers in Teams and Slack as well as its own chat, so a site manager asks from a phone and gets the same cited answer the office does.
What about our project management software?+
Outlook, SharePoint, monday.com and the ledger cover most of a project's record. A system with a reporting database is reachable over SQL Server or Postgres.
Does it read drawings?+
It reads the text of PDF, Word, Excel and PowerPoint files in the document library and in mail attachments: titles, revisions, schedules, specifications and notes. It is not a model viewer and it will not take a measurement off a drawing.
Can each project be kept to its own team?+
Yes. Connections are granted to named teams, so a project's mailbox, library and ledger are visible only to the people on it, and a joint venture folder can be granted separately from everything else.
What happens to what was agreed on site?+
Commitments made in meetings and email are kept as a register with the date, the person and the source, and checked later against what the ledger and the programme show.
The same work, by team
The same connectors and the same memory, described through the job somebody does rather than the business they do it in.
- OperationsMonitors and digests that run themselvesJobs are prompts the agent runs on a schedule with the same tools as their owner. Create them in plain language, get the report in a chat, pause or change them in a sentence.Memtro for operations
- FinanceAsk the ledger questions in plain EnglishXero, Stripe and the warehouse answer through tools that read by default, and Xero can raise a draft invoice or record a payment when you ask and an administrator has granted it. Duplicate charges, aged receivables, revenue by segment: one question, with the figures cited to their source.Memtro for finance
- LeadershipOne question across the whole companyFounders and managers ask what is happening and get an answer stitched from support, sales, finance and engineering, with every figure traced to its source and the rest of the week handled by jobs.Memtro for leadership
Ask it about your own business
Connect the first two systems, ask the question you opened this page with, and see where the answer comes from. About five minutes.
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