Month-end expense reconciliation
Tom Reilly, finance controller at Northwind, asked which expenses were exported this month. Memtro listed them by export date with employee, category and amount.
Rydoo + Memtro
Which expenses have been exported, and which trips need approving?
Rydoo shows you exported expenses with employee, category, project, amounts and approval dates, and any expense by id with its VAT lines. It reads trips with budgets and spend, Rydoo Card transactions, reimbursements, employees, groups, projects, categories and branches. When asked and granted, it can add an expense or trip for an employee, and mark expenses booked or unbooked. It can also reject expenses or mark them reimbursed, approve or reject trips, and add users, groups and projects. The only list of expenses the API offers is those already exported to accounting.
In Memtro
What you can do with Rydoo in Memtro
Ask in plain English from chat, your editor, a scheduled job or your own agent. The model picks the right Rydoo tool, reads what it needs, and answers with the source cited.
What it does
- 01Lists expenses exported to accounting, by export date, with employee, category, project and amounts.
- 02Reads any expense by id with its VAT lines and status, whether exported or not.
- 03Reads trips with spend, Rydoo Card transactions, reimbursements, employees and the company's structure.
- 04When asked and granted, adds an expense or trip for an employee, who sees it in their account.
- 05When asked and granted, marks expenses booked, unbooked or reimbursed, or rejects them, and the employee sees the reason.
- 06When asked and granted, approves or rejects trips, which the employees see, or adds users, groups and projects.
Acts when asked
When you ask it to
These tools change something in Rydoo. The model is told to use them only when you ask for exactly that, and an administrator grants each one by name to the teams that may use it; a personal connection acts only after its owner allows it.
- 01Add an expense for an employee
- 02Mark an expense as booked (reported) in the ERP
- 03Undo an expense's booked (reported) status
- 04Reject expenses (the employee sees the reason)
- 05Mark expenses as reimbursed
- 06Add a user (with enabled true, they are emailed an invitation)
- 07Add a group (department)
- 08Add a project
- 09Add a trip for an employee
- 10Change the status of trips (approve, reject, complete)
In practice
Ask it like you would a colleague
Once Rydoo is connected, these are the kinds of things people ask. Plain questions, no syntax. If the answer lives partly in another system you have connected, Memtro looks there too.
Rydoo + MemtroWhich expenses were exported last week?
Which trips are waiting for approval?
What has been reimbursed this month?
What did the sales team spend on Rydoo Cards in October?
Which expense categories map to which accounting numbers?
Approving a trip
Priya Sharma, team lead at Acme Ltd, asked Memtro to approve Dan Fletcher's trip to the Berlin conference. With the action granted, Memtro moved the trip to Approved, and Dan saw the change in Rydoo.
Teams
Where it fits
The teams that lean on Rydoo most, a question each of them asks, and what they connect beside it.
- FinanceAsk the ledger questions in plain EnglishFinance lead, Credit control, Management accountant, Founder or CFO“Which invoices over £5k are more than 30 days overdue?”Used alongside Xero, Stripe, Postgres, HubSpot, QuickBooks Online and 10 more.
- LeadershipOne question across the whole companyFounder, Chief executive, Department head, Board member“What happened with our top ten accounts this week, and is anything at risk?”Used alongside HubSpot, Help Scout, Xero, Stripe, Linear and 6 more.
- OperationsMonitors and digests that run themselvesOperations lead, Analyst, Team manager, Administrator“List my jobs”Used alongside Help Scout, Stripe, Xero, Postgres, ShipEngine and 8 more.
Better together
Works with
A record in Rydoo is rarely the whole story. Connect the systems that hold the rest and Memtro checks them together, then remembers what it learned so the next question starts further along.
- CRM and salesRydoo with HubSpotContacts, companies, deals and tickets, with the rest of the company's memory attached.
- CRM and salesRydoo with SalesforceAsk your CRM questions in plain English, down to the SOQL.
- CRM and salesRydoo with Twenty CRMObjects, fields and records from the open-source CRM, and records it can create and change when you ask.
- SupportRydoo with Help ScoutAI that reads your support conversations and cross-references the customer everywhere else.
- SupportRydoo with ZendeskEvery ticket, reply and internal note, ready to be asked about.
- SupportRydoo with IntercomCustomer conversations and the people behind them, in your company memory.
- Email, calendar and chatRydoo with GmailSearch and read mail so the last thread with a customer is one question away, and send the reply when you ask.
- Email, calendar and chatRydoo with SlackSearch messages, read channel history and threads, post when you ask, and answer when mentioned.
- Email, calendar and chatRydoo with Google CalendarMeetings in a window, event details, and the next two weeks synced into memory, and events it can create, change or cancel when you ask.
Also in Finance and commerce
Using something else for the same job, or both? Each connector has its own tools; connect as many as you like.
- Xero
- Stripe
- Felloh
- Wise
- Starling Bank
- QuickBooks Online
- Shopify
- WooCommerce
NetSuite- Sage Accounting
Ramp- AWS Cost Explorer
- Dynamics 365 Business Central
- Square
- Brex
FreeAgent- GoCardless
- PayPal
- BigCommerce
- Chargebee
- Companies House
- Dynamics 365 Finance & Operations
- ERPNext
- Exact Online
- Lemon Squeezy
- Odoo
- Paddle
- Zoho Books
Holded- Mercury
Mollie
QuickFile
Recurly- Squarespace Commerce
Airwallex- Invoice Ninja
Maxio- Moneybird
Pennylane
Charity Commission (England and Wales)
Checkout.com
FCA Register- Payhawk
- RevenueCat
Soldo
Spendesk- Firefly III
Lago- Medusa
- Braintree
Recharge- PrestaShop
Katana
Chaser
Unleashed- Ecwid
Printful- SumUp
Orb
Quaderno
Donorbox
Avalara AvaTax
Billy
Cin7 Core
Codat
ComplyAdvantage- e-conomic
- Gumroad
inFlow Inventory- Klarna
- Adobe Commerce (Magento)
Metronome- Moss
MRPeasy
Persona
Precoro
Printify
Saleor
Snipcart
Swell- TeamUp
Veeqo
Zuora
VAT Sense
Paystack- Razorpay
- Shopware
Setup
How to connect
Connect withClient ID and Client Secret
- 1
In Rydoo give the credentials' owner the API Manager role, then open Admin, then API Credentials, and create credentials. The secret is shown once.
- 2
In Memtro open Connections → Rydoo and paste the Client ID and Client Secret.
- 3
An administrator grants the expense, trip and user actions by name to the teams that may use them.
- 4
Ask: which expenses were exported last week?
Also works from
Chat in the dashboard, the OpenAI-compatible API, scheduled jobs, and any MCP client: Claude Code, OpenCode, Cursor, Claude Desktop. The Rydoo tools are the same everywhere.
FAQ
Questions
Can Memtro change anything in Rydoo?+
Only when you ask, and only what it has been granted: add an expense for an employee; mark an expense as booked (reported) in the ERP; undo an expense's booked (reported) status; reject expenses (the employee sees the reason); mark expenses as reimbursed; add a user (with enabled true, they are emailed an invitation); add a group (department); add a project; add a trip for an employee; change the status of trips (approve, reject, complete). Every other tool reads, searches or lists. The Connections page labels the tools that act, an administrator grants each one by name to the teams that may use it, and a personal connection acts only after its owner allows it.
Who can use a Rydoo connection?+
A personal connection serves only your own requests. A shared connection serves the organisation: everyone, or only the teams an admin chooses. Admins can always add shared connections; other members need the permission.
Does Memtro store my Rydoo data?+
Credentials are encrypted at rest. Tool results are cached briefly so agent loops do not repeat identical calls, and the facts the model extracts are saved to your organisation's memory with provenance (system, record and link) so they can be checked and superseded.
How do I connect Rydoo?+
Client ID and Client Secret. In Rydoo give the credentials' owner the API Manager role, then open Admin, then API Credentials, and create credentials. The secret is shown once.
Connect Rydoo in a few minutes
Seven-day free trial, then one monthly price per organisation. Connectors, jobs and memory are never metered.