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Retool + Memtro

Who has access to what in Retool, and which approvals are waiting?

Retool shows you your organisation's users and pending invites, and permission groups with their members and access levels. It reads apps, workflows with their schedules, workflow runs, human-in-the-loop user tasks, resources and usage. When asked and granted, it can invite or create a user, revoke an invite, or disable a user. It can also create or delete groups and change their members. It can submit, reassign or cancel a user task, create a folder, and delete an app or workflow. Only an organisation admin on a Business or Enterprise plan can create the token.

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In Memtro

What you can do with Retool in Memtro

Ask in plain English from chat, your editor, a scheduled job or your own agent. The model picks the right Retool tool, reads what it needs, and answers with the source cited.

What it does

  1. 01Lists users and pending invites, with admin, seat type and whether each is active.
  2. 02Lists permission groups with their members and access to apps, resources and workflows.
  3. 03Reads apps, workflows with their schedules, workflow runs, user tasks, resources and usage.
  4. 04When asked and granted, invites or creates a user, which may take a paid seat, revokes an invite or disables a user.
  5. 05When asked and granted, creates or deletes a group, or adds and removes members, changing their access.
  6. 06When asked and granted, submits, reassigns or cancels a user task, creates a folder, or deletes an app or workflow for everyone.

Acts when asked

When you ask it to

These tools change something in Retool. The model is told to use them only when you ask for exactly that, and an administrator grants each one by name to the teams that may use it; a personal connection acts only after its owner allows it.

  1. 01Invite a person to the Retool organisation, optionally into groups (uses a seat once claimed)
  2. 02Create a Retool user
  3. 03Revoke a pending invite
  4. 04Disable a user so they can no longer sign in
  5. 05Create a permission group
  6. 06Delete a permission group
  7. 07Add users to a group, or make them group admins
  8. 08Remove a user from a group
  9. 09Submit a workflow's user task (the workflow resumes)
  10. 10Reassign a user task to other users or groups
  11. 11Cancel a user task
  12. 12Create a folder
  13. 13Delete an app
  14. 14Permanently delete a workflow
In practice

Ask it like you would a colleague

Once Retool is connected, these are the kinds of things people ask. Plain questions, no syntax. If the answer lives partly in another system you have connected, Memtro looks there too.

Retool + Memtro

  • Which user tasks are waiting for approval?

  • Who has admin access in Retool?

  • Which workflows run on a schedule?

  • How many active users did we have last month?

  • Who is in the Finance group?

01

Reviewing finance app access

Sarah Chen, IT manager at Acme Ltd, asked who could edit the finance apps. Memtro listed the permission groups with edit or own access to apps, and the members of each.

02

Offboarding a contractor

Tom Reilly, IT lead at Northwind, asked Memtro to disable a contractor who had left. With the action granted, Memtro disabled the user, so they could no longer sign in or use any app.

Teams

Where it fits

The teams that lean on Retool most, a question each of them asks, and what they connect beside it.

Better together

Works with

A record in Retool is rarely the whole story. Connect the systems that hold the rest and Memtro checks them together, then remembers what it learned so the next question starts further along.

Also in Engineering and operations

Using something else for the same job, or both? Each connector has its own tools; connect as many as you like.

Setup

How to connect

Connect withRetool host and API token
  1. 1

    In Retool open Settings, then Retool API, and create a token named Memtro. Choose the read scopes, plus write scopes only for the actions you want.

  2. 2

    In Memtro open Connections → Retool and fill in Retool host with the host name only, then the API token.

  3. 3

    An administrator grants the user, group and delete actions by name to the teams that may use them.

  4. 4

    Ask: which user tasks are waiting for approval?

Also works from

Chat in the dashboard, the OpenAI-compatible API, scheduled jobs, and any MCP client: Claude Code, OpenCode, Cursor, Claude Desktop. The Retool tools are the same everywhere.

Set it up as an MCP serverClients and agents
FAQ

Questions

Can Memtro change anything in Retool?+

Only when you ask, and only what it has been granted: invite a person to the Retool organisation, optionally into groups (uses a seat once claimed); create a Retool user; revoke a pending invite; disable a user so they can no longer sign in; create a permission group; delete a permission group; add users to a group, or make them group admins; remove a user from a group; submit a workflow's user task (the workflow resumes); reassign a user task to other users or groups; cancel a user task; create a folder; delete an app; permanently delete a workflow. Every other tool reads, searches or lists. The Connections page labels the tools that act, an administrator grants each one by name to the teams that may use it, and a personal connection acts only after its owner allows it.

Who can use a Retool connection?+

A personal connection serves only your own requests. A shared connection serves the organisation: everyone, or only the teams an admin chooses. Admins can always add shared connections; other members need the permission.

Does Memtro store my Retool data?+

Credentials are encrypted at rest. Tool results are cached briefly so agent loops do not repeat identical calls, and the facts the model extracts are saved to your organisation's memory with provenance (system, record and link) so they can be checked and superseded.

How do I connect Retool?+

Retool host and API token. In Retool open Settings, then Retool API, and create a token named Memtro. Choose the read scopes, plus write scopes only for the actions you want.

Connect Retool in a few minutes

Seven-day free trial, then one monthly price per organisation. Connectors, jobs and memory are never metered.

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Where agents remember your company

Sign in, add a provider key, create an API key and point your tools at Memtro. It takes about five minutes.

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